The Company
A large IT consulting firm running employee transport needs across 8 major Indian cities. With
24/7 operations and a distributed workforce, transport is critical to their business – impacting
costs, safety, and compliance.
The Challenge
The company’s transport billing had no transparency. Monthly bills kept rising, even when travel decreased. Manual checks were impossible at this scale and money was quietly leaking out.
Fixed charges applied regardless of distance travelled. Escort trips were billed twice, and there was no easy way to verify if invoices matched actual usage.
The Solution
Routematic implemented smart, data-driven billing controls that fixed every leak at the source.
Billing shifted from fixed rates to actual distance traveled, eliminating guesswork and
overcharging. This precision ensured the company paid only for kilometers actually driven, not
estimated distances or rounded-up figures.
Automated logic was deployed to prevent escort misuse and duplicate billing. The system flagged instances where guards were being billed multiple times for the same shift. Guards were now charged once per shift, not per trip, cutting out repeat billing that had been slipping through unnoticed. This delivered a 37% reduction in escort guard billing costs. Trip validation rules were built in to identify and merge back-to-back trips. The platform detected overlaps in scheduling and timing, ensuring the company was billed only once for continuous travel. Duplicate charges from consecutive journeys were eliminated entirely. Every invoice became audit-ready by default, with GPS logs, trip timestamps, exact kilometer breakdowns, and route maps attached to every billing cycle. Finance and operations teams finally had clear, defensible visibility into transport spend.
Automated logic was deployed to prevent escort misuse and duplicate billing. The system flagged instances where guards were being billed multiple times for the same shift. Guards were now charged once per shift, not per trip, cutting out repeat billing that had been slipping through unnoticed. This delivered a 37% reduction in escort guard billing costs. Trip validation rules were built in to identify and merge back-to-back trips. The platform detected overlaps in scheduling and timing, ensuring the company was billed only once for continuous travel. Duplicate charges from consecutive journeys were eliminated entirely. Every invoice became audit-ready by default, with GPS logs, trip timestamps, exact kilometer breakdowns, and route maps attached to every billing cycle. Finance and operations teams finally had clear, defensible visibility into transport spend.
The Impact
The results were immediate and measurable.
₹1 Crore saved every month through kilometer-based billing – ₹8.28 Crore annually.
Escort guard billing dropped by 37%, saving another ₹31 Lakh per month, or ₹3.7 Crore per year. In total: over ₹12 Crore recovered in the first year. No disruption. Just smarter spending.
₹1 Crore saved every month through kilometer-based billing – ₹8.28 Crore annually.
Escort guard billing dropped by 37%, saving another ₹31 Lakh per month, or ₹3.7 Crore per year. In total: over ₹12 Crore recovered in the first year. No disruption. Just smarter spending.