About US
Routematic is a technology-driven company that specializes in providing employee transportation and fleet management solutions. The company aims to be the go-to solution for organizations seeking to streamline their transportation operations effectively while ensuring convenience and safety for employees.
What we’re looking for
We need a proactive and strategic Executive Assistant to (virtually) join our team and support our Senior Leadeship by managing scheduling, organising events, supporting marketing initiatives, and keeping operations running smoothly. This isn’t a traditional admin-focused EA role – we’re looking for someone who can act as an extension to team, anticipating needs and taking ownership of high-value tasks.
What you’ll be doing
- Managing the founder’s schedule – booking client meetings, team 1:1s, and other stakeholder check-ins
- Taking ownership of the founder’s calendar– prioritising the most important tasks
- Inbox management – triaging and responding to emails (Front, LinkedIn)
- Meeting support – notetaking, tracking actions, and ensuring follow-ups happen
- Organising events – from team socials to marketing initiatives, including venue bookings, guest invites, marketing collateral, catering, speaker coordination, and budget management
- Handling admin tasks – travel bookings, meeting room reservations, insurance renewals, team anniversary gifts and more
- Supporting commercial initiatives – issuing contracts, liaising with industry speakers (often founders themselves) for webinars
About you
We’re looking for someone who takes initiative and thrives in a fast-paced environment.
- Experience: Proven track record as an EA/PA, ideally in a startup or fast-moving environment
- Exceptional communication: Fluent English (written and spoken) with the ability to adapt to the founder’s tone and style
- Highly organised: Able to juggle multiple priorities with minimal oversight
- Tech-savvy: Quick to learn tools like Front, Coda, and Google Suite
- Problem solver: Spots challenges before they arise and takes action
- Trustworthy & adaptable: Can handle confidential information and adjust to shifting priorities